Meeting Minutes WEYAUWEGA LAKE RESTORATION, INC November 9, 2009

MINUTES

WEYAUWEGA LAKE RESTORATION, INC
TOMORROW/WAUPACA RIVER/LAKE WEYAUWEGA INITIATIVE
MEETING OF NOVEMBER 9, 2009
6:00 P.M.
HITCHING POST, WEYAUWEGA

Those in attendance at this gathering were:

Bob Radtke
Dave Werth
Howard Quimby
Dennis Krueger (Pigeon River Lake District)
Joseph M. Dorava (Engineer from Vierbicher Associates
Wilbur Robinson
Jim Tolfa
Bob Van Epps

Bob v. read the October 12th minutes. Minutes of October 12, 2009 were approved.

No Financial report was given this month due to our treasurer being unavailable.

OLD BUSINESS:

Dave Werth led a discussion of the By-Laws. It was decided not to take any action until the December meeting due to lacking a quorum. Wilbur pointed out that in Section 4, under Election of directors, that should state, “In the year 2011 four (4) Directors shall be elected for a term of two (2) years so that following the first election all Directors shall have a two (2) year term.” Ple3ase review the draft of the By Laws as we will be taking action on them at the next meeting, on December 10th. If you don’t already have a copy, and would like one – it is posted on the blog for you to download or print.

Bob V. also suggested that we consider shanging the name of the Foundation from:

“Weyauwega Lake Restoration, Inc.” to “Tomorrow/Waupaca Watershed Alliance”

Because we will be working with other groups within the watershed.

NEW BUSINESS

Dennis Krueger and the engineering firm that has been working with them gave a very eye opening presentation on their efforts on the Pigeon River. For those who were not there, you missed a real opportunity!

We would like to thank Dennis for setting us up with the engineering firm of Vierbicher Associates. Joseph Dorava, their engineer, gave us a history of successful lake restoration projects in which they have been involved. Don’t be surprised if a request is ,made at the December meeting to consider a proposal from them to help us in two, or perhaps three different areas.

We have c hanged the night and location of our regular meetings to be, hopefully, more convenient for more people. We have come to understand that

THURSDAYS

At
WEYAUWEGA/FREMONT HIGH SCHOOL
(Enter the last driveway and enter the last door – the meeting will be in the Auditorum)

We still need more help in the fundraising activities/efforts. These will still be held at the Hitching Post on the second Monday of the month at 6 pm with Bob R. in charge. Stay tuned for more details

Next Meeting

Thursday, December 10th, 2009

Weyauwega/Fremont High School Auditorium

500 E. Ann Street, Weyauwega

Adjourn

Weyauwega Lake Project By-Laws Draft

BY-LAWS OF WEYAUWEGA LAKE RESTORATION, INC.

Article I

Section 1.

The purpose of this corporation shall be for the benefit of the Citizens of the City of Weyauwega and the Town of Weyauwega and all other persons who enjoy using the recreation provided by the Lake.

Article II

MEETINGS OF MEMBERS

Section 1.

The official annual meeting of the corporation shall be held on the second Thursday of May of each year. There shall be monthly meetings held on the second Thursday of each month unless changed by the members present at a regularly scheduled meeting.

Section 2.

It shall be the duty of the secretary to provide each member of the corporation with written notice of each meeting which shall be by email unless the member expressly requests that it be by regular mail. The failure to give notice shall not affect the validity of such meeting or any of the business conducted at such meeting.

Section 3.

Special meetings of the members may be held upon the direction of the president and by the secretary giving all of the members three days written notice of the date, time and purpose of said special meeting in the manner provided in Section 2.

Section 4.

Each member shall be entitled to one vote in all matters placed before the membership at any meeting.

Section 5.

A quorum of any meeting shall be the number of members present at any meeting

Section 6.

A majority vote of all members present shall be necessary for the adoption of any motion brought before the corporation at any such meeting.

Article III

BOARD OF DIRECTORS

Section 1.

The powers, business and property of the corporation shall be exercised, conducted and controlled by a Board of Directors of nine (9) members. Actions taken by the Board of Directors shall be presented to the members at the first meeting following the meeting of the Board of Directors and the members shall have the opportunity to review the actions of the Board of Directors and the membership may rescind the action taken by the Board of Directors by a two-thirds vote of those members present.

Section 2.

The board of directors shall elect from their number the President Vice President, Secretary and Treasurer and each officer shall be elected for a one (1) year term.

Section 3. Powers

The Board of Directors shall also have the power, in addition to all others lawfully vested in them:

(a) To purchase or otherwise acquire, lease, sell, convey, transfer or assign any property, rights, interests or privileges of the corporation, upon such terms and conditions and for such price as authorized by the members.

(b) To elect or appoint assistants to the general officers, and to employ such servants and agents upon such terms and conditions as said Board may see fit, with power to remove or suspend any of the same, and said Board may delegate to any officer of the corporation by resolution, or to any committee of its members, all or any of the powers stated in this section or any part of such powers.

(c) To establish any office necessary for carrying on the purpose of the corporation.

(d) To authorize the borrowing of money for corporate purposes, as authorized by the members.

(e) The Directors may spend up to the sum of $150.00 without prior approval of the membership.

Section 4. Election of Directors.

The Directors shall be elected by the membership at the annual meeting and the annual meeting in May 2010, five (5) Directors shall be elected for a term of two (2) years and the remaining four (4) Directors shall be elected for a term of one (1) year. In the year 2010 (Should be 2011hm) four (4) Directors shall then be elected for a term of two (2) years so that following the first election all directors shall have a two (2) year term.

Section 5. Resignation of Directors.

A Director may resign at any time by filing a written resignation with the Secretary and said resignation shall be effective from the filing thereof. Unless a later date be fixed by its terms.

Section 6. Removal of Directors.

The members, at any special meeting called for that purpose, may remove from office any or all of the Directors, by the affirmative vote of a majority of the members.

Section 7. Filing of Vacancies.

Vacancies of the Board of Directors from any cause whatsoever, shall be filled by election by the Board of a successor or successors from among the qualified members of the corporation, the person or persons so elected to serve for the unexpired term of the person so causing the vacancy or until a successor or successor is elected by the members; provided that if the Presidency becomes vacant, the Vice President shall assume that office and the position of Vice-President shall be filled by the person so elected.

Section 8.

The President, and in his absence, the Vice-President, shall preside at meetings of the Board of Directors and the Secretary shall ast as secretary thereof; but in the absence of either or any of such officers, their functions may be performed by any member of the Board selected by those present.

Section 9.

The Board of Directors shall cause to be kept a complete record of all its acts and proceedings of its meeting and to present a full statement at the regular meetings of the members showing in detail the condition of the affairs of the corporation.

Article IV

GENERAL OFFICERS

Section 1.

The officers of the corporation shall consist of the following: President, Vice-President, Secretary and Treasurer. The officers shall be elected annually by the Board of Directors and their term of office shall commence on the first meeting of the year, unless changed by the membership at a regularly scheduled meeting.

Section 2. Duties of President

The President shall preside at all meetings of the Board of Directors or of the members. He is the chief executive officer of the corporation, charged with its general supervision and management subject to the control of the Board of Directors, with the execution of contracts, deeds, leases, conveyances and instruments generally on behalf of the corporation, and such other duties as may from time to time be prescribed by these by-laws or delegated to him by the Board of Directors.

Section 3. Vice-President

The Vice-President shall discharge the duties of the President in his absence or disability, and in addition such other duties as may from time to time be prescribed by these by-lays or delegated to him by the Board of Directors.

Section 4. Secretary.

The Secretary shall keep a complete and permanent record of the membership of said corporation, and of all proceedings of the members and of the Board of Directors. He shall, in addition, have general charge of the books and records of the corporation except such as are hereinafter placed in charge of the Treasurer; shall countersign and seal with the seal of the corporation, if any, all instruments on be3half of the corporation; shall attend to the giving of notices of meetings or the members of the Board of Directors, and shall, in addition, perform all such duties as may from time to time be imposed upon him by these by-laws or delegated to him by the Board of Directors.

Section 5. Treasurer.

The Treasurer shall be the fiscal and disbursing agent of the corporation. He shall keep and account for all moneys, credits and property; shall make and endorse checks and evidences of indebtedness; shall deposit funds coming in his possession in such depositories as may from time to time be vested in him by these by-laws, or delegated to him by the Board of Directors. The Treasurer shall be required to obtain a surety bond for the purpose of protecting the Treasurer and the corporation, the cost thereof shall be paid by the corporation. The records of the Treasurer shall be audited annually by an audition committee appointed by the President.

Section 6. Absence or Disability.

In case of the absence or disability of any general officer of the corporation, the Board of Directors may delegate his duties to one of the other officers, or to a member of the Board of Directors, until the return or recovery of the absent or disabled officer.

Section 7. Vacancies.

The vacancy of the office of President shall be filled by the Vice-President. If a vacancy occurs in the position of Secretary or Treasurer during the course of a year this position shall be filled by an election held at the first meeting following the creation of the vacancy.

Article V

MEMBERSHIP

Section 1.

Any person interested in becoming a member of this corporation shall be entitled to such membership. Membership shall be renewable annually and there will be no dues required in order to be a member.

Article VI

DISSOLUTION AND DISBURSEMENT OF FUNDS

Section 1.

In the event of the dissolution of the corporation any surplus funds remaining after the payment of all expenses of the corporation shall be distributed to any non-profit service organization located in the City of Weyauwega Area in a manner not inconsistent with Chapter 1 Wis. Stats. The corporation’s fiscal year shall end on the last day of December of each year or some other date fixed by the Board of Directors from time to time.

Lake Weyauwega Project October Meegting Minutes

Meeting Minutes for October 12, 2009

October Weyauwega Lake Restoration, Inc. Meeting Minutes
Meeting 6:00 PM Hitching Post, Weyauwega

Those in attendance were: Bob Radtke, Wilber Robinson, Bill Jonely, Howard Quimby, Kent Gerard, Dave Werth, and Ryan Hutchinson.

Minutes of the September 14 meeting were reviewed. Motion was made by Wilber Robinson and second by Howard Quimby to approve the minutes as presented. All voted aye.

Financial receipts and expenditures reported by Ron Wiesman were reviewed. Cash on deposit after payment of expenses amounts to 4930.26. Motion was made by Dave Werth and seconded by Bob Radtke to accept the report. All voted Aye

Discussion lead by Wilber Robinson to do something for Paul Paulson for the exceptional work he did to promote and make the boat raffle a success. Pros and Cons of making special financial recognition were reviewed. All agreed we appreciate his efforts, but thought it best not to set a precedent.

Discussion held on the need to revise corporate by-laws and the articles of incorporation. Howard Quimby reported on his discussion with a representative of the State Corporations Division of the Department of Financial Institutions. Revision can be made to our current filing with their office. It was suggested that we revise our by-laws and articles of incorporation to allow a filing for a federal 501 (c) 3 status and then make the revision to the state filing prior to filing for the federal tax exempt status. All agreed a committee of the current board of directors to meet October 22 at 6:00 PM to work on revisions to be presented to members at the November monthly meeting.

Bob Radtke presented funds totaling 1120.00 as net proceeds from a Pig Roast held by his family and himself to raise funds for the lake restoration. He related the event was a learning experience and indicated it could have been more successful with added promotion.

Meeting of the Amherst Lake Management Planning Committee on October 15 was brought to the group’s attention. Howard Quimby indicated he, Hollis Martin and Bob Van Epps would be attending the meeting to learn what their group was doing with the assistance of the University of Wisconsin, Stevens Point.

Kent Gerard introduced himself and indicated a desire to work with the membership to improve conditions of the lake.
Motion was made by Dave Werth and Seconded by Wilber Robinson to adjourn with the next meeting to be November 9, 2009 6:00 PM at the Hitching Post. All voted aye.

September Lake Weyauwega Regular Meeting

MINUTES

WEYAUWEGA LAKE RESTORATION, INC

TOMORROW/WAUPACA RIVER/LAKE WEYAUWEGA INITIATIVE

MEETING OF SEPTEMBER 14, 2009  6:00 P.M.

HITCHING POST, WEYAUWEGA

Those in attendance at this gathering were: Bob Radtke, Tom & Sandy Schneider, Holly martin, Paul Paulson, Joel Bohringer, Ray Schalkowski, Wilbur Robinson, Jim Tolfa, John Hildebrand, Howard Quimby, Ryan Hutchinson, Bob Van Epps.
Bob v. read the August 10th minutes then held the meeting for a few moments to recognize Jon Betker, from Rosholt, WI who was the winner of the boat, motor & trailer raffle. Minutes of August 10, 2009 were approved.

Howard Quimby gave the financial report. We have a current balance of $8,970.00. A copy of the report is below.

OLD BUSINESS:

When we resemed the meeting, Howard Quimby, our Vice President, gave us a review of the funding activities. Along with Jon Betker having won the boat, motor, & trailer, the other winners were as follows: Oscar B. Gilbertson from Manawa won the $300 cash prize, Dennis Kotloski of Oshkosh won the $200 cash prize, and Kody Hawkins of Fremont won the $100 cash prize. Howard then presented the cost of $4,729.19 to us that the Weyauwega Lake conservation Club (WLCC) paid out for the boat, motor & trailer. John H., President of the WLCC offered to donate $1,000.00 of that cost to help in our effort. Thanks, WLCC! Motion made by Paul P. and seconded by Wilbur R. to give a check for $3,729.19 for the boat. Motion carried. Motion made by Ray S., seconded by Joel to pay Paul P.’s direct expenses of 252.55 for his extraordinary efforts he made to make this raffle a success. Motion carried.

The boat, motor & trailer raffle was a success. We will know at the next meeting on just how successful. Thanks to Paul P. Wilbur R. Tom S. Howard Q. and others who helped to make this effort work as well as for Paul P.’s leadership and help from the WLCC.

Motion made to pay the Waupaca County Fair Board for the tickets we sold for the “Ultimate Tribute” event at the Fair for the amount of $2,500. Motion carried. Bob V. said that this effort did not work well for several reasons. The two biggest handicaps were being unable to promote properly and the severe weather that disrupted the Fair shortly before the event.

NEW BUSINESS

Jim Taylor has given us a donation of $200. Thank. Jim for your involvement!

Wilbur R. gave us insight on his experience with other lake initiatives which included Pelican lake near Rhinelander. We hope that he will stay active with us so we may draw from his experience. Thanks, Wilbur!

We had a roundtable discussion and one of the things that came out of the discussions was concern that a drew down should not be considered as the only option, and that we need more information on everything from the sediment loads to the water temperature. That is to say that we need to pursue creditable monitoring. A motion was made by Bob v. and seconded by Holly M. to contact Clintonville’s Pigeon lake District and to try to get them to attend our next meeting and present to us their engineering firm’s ability to collect data and/or look at other options from a professional position.

Bob r. will be holding a fundraising Pig Roast (raffles and silent auction, too) on Sunday October 11th at the Hitching Post, to help benefit our efforts. Tickets are $15 for adults and $7.50 for children 10 and under. Limited to 70 people! Contact Bob R. or the Hitching Post when you read this at (920) 867-3666. Maybe you can help/attend!

Next Meeting

Monday, October 12,2009 6:00 P.M. Regular monthly meeting – Hitching Post, Weyauwega

Adjourn

Lake Weyauwega - Minutes - August 10, 2009

MINUTES - WEYAUWEGA LAKE RESTORATION, INC
TOMORROW/WAUPACA RIVER/LAKE WEYAUWEGA INITIATIVE

MEETING OF AUGUST 10, 2009 - 6:00 P.M. - HITCHING POST, WEYAUWEGA

Amend Agenda to reflect the correct date of August 10th, not the 13th.

Those in attendance at this gathering were: Ron Weisman, Joel Bohringer, Bob Radtke, Tom Schneider, Holly Martin, Paul Paulson, Wilbur Robison, Jim Tolfa, Melissa Kepler, and Bob Van Epps.

Minutes of July 13th 2009 were approved.

     Financial report was given by Ron Weisman. We have a balance of $3,360.41. (See Graphic at end of post)
Old Business

     Bob v. reminded everyone that the County Fair is only weeks away. We really need to try to sell these “Ultimate Tribute” to Elvis tickets. Bob V. & Mary Jane have set up 12 different distribution outlets throughout the county. Anyone needing tickets contact Bob V. or Mary Jane for tickets or more into.
     Paul P. gave an update on the boat/motor/trailer raffle. This seems to be taking off well, however, Bob V wondered how the Conservation Club was responding to John H. Paul P. was concerned that we may need more tickets as the boat is being taken around the area to parades, fairs, etc. with the “WIN ME” banner.
     A Technical Sub-committee was formed to address the monitoring effort on the lake & Waupaca River. Anyone else who may be interested or is willing to contribute ideas, please contact bob V. at (715) 258-7789 or email: Robertvaneppsjr.@yahoo.com
     Bob R. will be picking up the “Help The Lake” shirt before the County Fair. We decided to use a different cartoon.

NEW BUSINESS:

     Wilbur r. gave an overview on his experience with lakes. This will be presented in more depth at the next meeting.

NEXT MEETING DATE(S)

Monday, September 14, 2009, 6 P.M. Regular monthly meeting – Hitching Post Weyauwega

Adjourn
Financial Report August

Lake Weyauwega Minutes July 13, 2009

MINUTES - WEYAUWEGA LAKE RESTORATION, INC.

TOMMOROW/WAUPACA RIVER/LAKE WEYAUWEGA INITIATIVE

MEETING OF JULY 13, 2009 - 6:00 PM - HITCHINPOST, WEYAUWEGA

     Those in attendance at this gathering were: Ron Weisman, Bob Radtke, Tom Schneider, Jim Tolfa, Dave Werth, Ray Hutchinson, Jim Hlaban/Trout Unlimited, Mike Koles/UW Extension, Howard Quimby, Bill Jonely/Town of Weyauwega, Mary Jane Baehman, Angie Landsverk/Wega Chronicle, Mill Mallo, Holly Martin, and Bob Van Epps.

Minutes of June 13th, 2009 were approved.
     Financial report was given by Ron Weisman. We have a balance of $870.42. A copy of the report is attached.

OLD BUSINESS:

     Mike Koles gave us an excellent overview on the two major lake surveys which we did on the Waupaca River Corridor from Weyauwega to Wolf River on down to the County Line. The results of this survey will have a very significant effect on the management plan that we are developing. If you haven’t already received copies of the surveys, and would like a set, contact Bob V. at 715-258-7789 as he still has a few copies left. We will also try to post them on our website at www.wegaarts.org/LakeWega.htm Thanks, Mike, for going that extra effort for us!
     Bob V. gave a quick update on the DNR research activities below the Wega Dam. There are some property concerns and endangered wildlife species we need to take into consideration. There are two different types of endangered turtles, a red sucker, and a species of mollusk. Scott Koehnke from the DNR had stated that below the dam we are looking at three different, distinct river systems, so stay tuned for more information as it becomes available. Some food for thought, the first stretch below the dam is turbulent with a gravel bottom, the second, has deep pools of water with extensive bank shaded with a gravel bottom, the second, has deep pools of water with extensive bank shaded with trees which is an excellent winter habitat for endangered turtles, and the third stretch is slower water spreading out and is ideal habitat for all of the endangered wildlife. We need to learn more about the potential effects that the opening of the dam may have on this environment.
     Jim Hlaban was moved up on the agenda to make his presentation next. He talked about his involvement with research on the Tomorrow river going west from Waupaca by working with Trout Unlimited, and doing research of his own on the North Branch of the Little Wolf. He suggested that as a first step, we become involved with what is called the “Wave Program” and then progress to a more ambitious research program next year. We were hoping that Scott Bleck, Principal of the Weyauwega-Fremont High School or one of his staff would have been available to meet directly with Jim, as this would have been an ideal platform for our young adults to learn and take off from. Thanks Jim, for your generous offer to give us further direction! With Jim’s experience, it’s an offer too good to refuse.
     Bob V. and Paul P. went to Minneapolis to pick up the boat so that we could, finally, resolve the transportation issues that we were having getting it to the local dealer. We are URGENTLY trying to get it titled and in our possession so that we may personally take it to various events around the area and let people see the real thing that the raffle tickets are being sold to win. We need volunteers to help in this effort, such as the Scandy Corn Roast, etc. (even a couple hours would greatly help). Contact Paul P. at 920-867-2650 if you can help out.
     Due to time constraints, we only briefly touched on the Waupaca County Fair event which by no means say that it is of any less importance. It will be covered at the next meeting (the tickets may now be purchased on line by going to either www.waupacacountyfair.org or www.wegaarts.org/LakeWega.htm Kay will handle the transactions. On line purchasers may pick up their tickets at Gate 3) Remember it’s only a month away! There is an organized effort in place for selling tickets look for the “Tribute to Elvis” posters popping up everywhere, as well as on our website! This may be a main topic of the next meeting.

NEW BUSINESS

     We would like to thank First national Bank for their contribution of $500 to our cause! It is especially important because it highlights the importance that they place on restoring Lake Weyauwega.
     We will be setting up a Technical Sub-Committee at the next meeting. Anyone interested in helping with the effort contact Bob V

NEXT MEETING DATES

Monday August 10th 2009 6PM Regular monthly meeting. - Hitching Post, Weyauwega
Adjourn
      

Weyauwega Lake Meeting Minutes May 11, 2009

Minutes - Weyauwega Lake Restoration, Inc.
Tomorrow/Waupaca River/Lake Weyauwega Initiative

Meeting of May 11, 2009  6:00 P.M.  Hitching Post, Weyauwega

Those in attendance at this gathering were: Ron Weisman, Mary Jane Baehman (Weyauwega Chamber of Commerce), Paul Paulson, Howard Quimby, Bill Jonely (Town of Weyauwega), Bob Radtke, Tom Schneider, Joel Bohringer, Holly Martin, Mike Krueger (Clintonville – Pigeon Lake District), Rick Waite (Clintonville – Pigeon Lake District) and Bob Van Epps.

Approved April 13, 2009 Minutes

Old Business:

     The Not For Profit Foundation has been established as noted in the April 13th minutes, but the 501 (c)3 (tax exempt status) is still being looked into.
     The Lake Survey has been completed and copies will be available upon request. Mike Koles (UW Ext.) has confirmed that he will be at our July meeting to provide an overview of the results. If anyone of the DNR personnel would like Mike’s take on the two surveys, this would probably be a great opportunity to add/present your comments for us.
     We hope that John Young can make the next meeting to give us his feedback on the surveys, too!
     Hopefully the outstanding balance of $1,602.58 that was due to Matt Harp (Lake & Ponds Solutions) will somehow be addressed this month.
     We worked on deciding just how to approach the raffle for the boat, motor & trailer. A complete update will be given at the June meeting, and hopefully we will be on the “starting line.” Bob V. & Holly will try to devise & design tickets.

John H & Holly M will pursue the possibility of an auction.
     We would like to thank John Hildebrand on presenting us with a complete update on the efforts of the Weyauwega Lake Conservation Club (WLCC), not just recently, but also in past years. They have been spending a lot of time, effort, and money to get things done for the lake. Ron W. and Holly M will cooperate completely6 with John to give the history of the WLCC’s projects, not just on Lake Weyauwega, but also in many other areas. We need to welcome them on board, support them, and encourage them, as without their solid support the Weyauwega Lake restoration will not be successful. Thanks to John, Jerry, and the rest of the WLCC.

Next meeting there will be an update on the T-shirt & the Waupaca County Fair efforts.

     Thanks to Mike Krueger & Rick Waite for visiting us from Clintonville’s Pigeon Lake District. They had some really great ideas that they shared with us and it was a pleasure to have them here. We hope to be working with them on a continuing basis.

New Business

     Howard & Bob V. will be attending the next meeting of Black Otter Lake to compare/share notes & info with Bill Curtis. They will have an update at the June meeting.

Next Meeting Dates

Monday, June 8, 2009, 6 P.M. Hitching Post, Weyauwega